Medical Spa Management Software
Bizzflo Medical Spa Software automates and streamlines your appointment booking, reminders, in-take & consent forms, billing, packages, client and staff management, leaving you to provide your clients with the best guidance to good health and well-being.
Medical Spa answers

Do you or your staff spend too much time handling booking clients and managing calendars? Do you wish you had a convenient online booking system that your clients could use to self-manage appointments, get timely reminders and pay at the time of booking?

Do you wish your medical spa software automate the collection and secure storage of your client intake & consent forms, waivers and agreements, signatures, and allow capturing of progress notes, graphical notes, recommendations and make it readily accessible?

Do you wish your medical spa software could easily render your convenience packages that delivered the breadth of your service and product offerings to your clients, track the usage of each of the items within the spa package and alert both you and the customer when it is near completion?

Does your medical spa practice get bogged down with repetitive billing and payment collection? Do you wish you medical spa software automatically charged your client’s credit card or debited their account on a recurring basis for their monthly installments or subscriptions?

Do you wish your medical spa software provided each of your client a client portal, that they have access to at all times to review and update their appointments, complete intake forms and agreements, view announcements, holidays, their payment history, and make payments?

Do you wish to have a medical spa software that tracks all of your client information including birthdays and anniversaries and automate delivery of newsletters, greetings, custom messages and promotions, helping you improve engagement?

Do you wish you had a single medical spa management software platform that could handle appointments, events & class enrollments, billing and payments, client management, staff management, and marketing automation; a completely integrated platform to run your medical spa practice efficiently?

If you answered YES to any of the questions above, then you would love what we have available for you.

BIZZFLO COMPLETE MEDICAL SPA BUSINESS MANAGEMENT SOFTWARE

Bizzflo allows you to consolidate & manage all aspects of your Medical Spa Practice from one central software platform,
while increasing your productivity, saving time, and making you a more successful business.

You will free up a TON of time that you can spend on growing your medical spa practice when you use Bizzflo's medical spa management software to automate your practice's appointments, intake process, payments, client & staff management, and marketing.

Stay organized now and in the future as our medical spa software platform monitors, tracks and automates, to make everything your growing practice needs to be successful.

Save money by letting the Bizzflo medical spa software keep track of your client appointments, event and class enrollments, invoicing, payments, client notifications, outstanding balances, and billing for you.

Provide a consistent, more dynamic, and more impactful experience to your clients, to ensure a deeper engagement and a longer relationship between your practitioners and clients.

Analytics and Reports at your fingertips for your medical spa practice with all the backend processes to work in the background while you focus on your clients and their well-being.

Regardless of the size of your medical spa practice, your business will benefit tremendously from letting Bizzflo streamline, operationalize and dramatically reduce your center’s technology headaches.


Medical Spa features

Medical Spa Management Software

Everything You Need to Manage your Medical Spa All in One Place. Automate & Put Your Business to Work for You


SPA CONSULTATIONS

Allow for your clients to book their medical spa consultations online, and optionally pay or enroll in automatic payments. You also have the flexibility to book recurring appointments on the calendar when needed.

PROGRAMS & SPA EVENTS

Allow clients to enroll online into one of your medical spa programs, workshops or events. Allow & track waitlist when your enrollment is full. Have clients fill out a questionnaire as part of the enrollment.

MEDICAL SPA PACKAGES

Create convenience medical spa packages in the bizzflo software and allow clients to purchase or upgrade online. Combine your consultations with other services, events and programs to create attractive package offerings.

MEDICAL SPA MEMBERSHIP

Allow clients to enroll into different membership programs and levels. Create individual or group membership programs, create add-ons for colleagues, partners, and friends, and provide exclusive member only discounts and privileges.

E-COMMERCE

Use the e-commerce feature in the medical spa management software to add supplements, tests, kits and other accessories to let your clients purchase and pay. Manage inventory levels and re-order triggers for all your products.

Gift Cards

Create custom gift cards for your services, consultations, programs and products to be used by your current clients for referrals. Your clients can buy cards for themselves or offer them to their colleagues, business partners, friends and family.

MEDICAL SPA MANAGEMENT SOFTWARE PLATFORM - FEATURES

Automate and Streamline your medical spa practice and grow your business exponentially


CONVENIENT CONSULTATION BOOKING & SCHEDULING

Your medical spa clients can schedule their consultations or multiple bookings through a convenient online scheduler which integrates with the major calendar systems such as Google calendar, iCal and others. Alternatively, you or your practitioners can book individual or recurring appointments in the calendar. Here are some of the features of the scheduler;

  • Handle individual, group and recurring medspa appointments, online or offline. Reserve resources and rooms for specific services and consultations.
  • Handle appointments at your medspa location or at clients. Book phone and online consultations.
  • Permit medical spa clients to book immediately or require approval for each booking.
  • Provide custom notifications or a series of notifications to your medical spa clients and track the number of visits for any given service or consultation.
  • Determine how far in advance clients can make and cancel their spa appointments.
  • All bookings are color coded to track paid, canceled, no shows and blocked times.
  • Optionally require medspa clients to pre-fill intake and consent forms and sign waivers when booking.
  • Offer secure online payment options to your clients for medical spa services & programs when booking online.
  • Automated email and text reminders for your medical spa center clients and practitioners.
Medical Spa online scheduler

Medical Spa Events, Programs & Workshops

For all of your events, workshops or programs, the Bizzflo medical spa platform will help you enroll and track your clients and attendance. You can setup a drip campaign that sends out email all the way leading upto the event. Following are some of the features:

  • Define any type of event or program. A single event, a one day workshop, a drop-in class, a session based or a recurring program, a course that spans a period of time or a program that would be delivered to your medspa clients over weeks and months.
  • Create a series of dynamic responses or program materials that gets delivered to your medspa clients based on a pre-set schedule automatically via email.
  • Event or Program material for delivery may include documents, worksheets, forms, videos or links.
  • Setup email and text reminders to remind your medspa clients of the class or event.
  • Create private training or medspa events that only selected and invited spa members can attend.
  • Print event or program rosters, take attendance online or communicate with an entire class about schedule changes, requirements, preparation for the event or class.
Medical Spa payment-management

BILLING AND PAYMENT MANAGEMENT

You can automate and streamline all of your medical spa center’s invoicing, billing and monthly recurring payments in the Bizzflo platform. Several reports are available to you to reconcile and make sure that your books are in order. Using the convenient billing and payment system you can:

  • Take online payment at the time of booking or event registration by your medical spa clients.
  • Send payment requests and reminders electronically to your medspa clients. Your clients can conveniently pay their outstanding bills online with the click of a button.
  • Setup recurring or installment payments in the system and automate all payments for your medical spa practice.
  • Collect payments at your medical spa practice using the Point of Sale (POS), with several different options and combinations of payment methods available.
  • Get alerts for expired credit cards and facilitate management of your medical practice by exception.
  • Email the receipts directly to your medspa clients after completing a transaction in the POS.
  • Provide discounts, promotions and exceptions for your services, programs and packages, and track their redemption.
  • Setup and provide instore credits for advance payments and use it for payment as required.
  • Log and track all activities related to financial transactions executed by your medical spa administrative staff.
Medical Spa payment-management

MARKETING YOUR MEDICAL SPA PRACTICE

You can use the powerful built-in marketing tools and email platform to quickly and easily launch campaigns and promotions to prospective medical spa clients. The system comes with lots of standard templates and layouts for landing pages and newsletters, that you can use to launch campaigns and customize your communications to medspa clients and prospects. Use the Bizzflo marketing tools to:

  • Tag and segment your medical spa clients and prospects to tailor your communication to each group.
  • Launch social media and direct email marketing campaigns to get new customers for your medical spa practice.
  • Create & launch tailored landing pages for your staff and for different medspa services and programs. Use targeted marketing to create effective spa funnels.
  • Use the form builder to integrate with landing pages or to launch questionnaires to collect information from your medical spa clients and prospects.
  • Use the autoresponder feature to automate marketing and operational communications to your prospective and current medspa clients.
  • The system tracks and provides detailed report and statistics of all the emails and newsletters delivered, opened, clicked, opt-ins and opt-outs, unsubscribes, bounces and undelivered ones.
Medical Spa email marketing

DYNAMIC RESPONSE SYSTEM
(BIZZFLO AUTORESPONDER)

The Bizzflo Dynamic Response System (DRS) is a powerful way to streamline marketing and operational communications for your medical spa practice, creating a seamless flow of information for your medspa clients and internally for your staff. Automate delivery of event or program information, daily or weekly wellness regimen to be followed, videos, instructions based on a pre-set schedule. Following are examples where DRS could be very useful:

  • Medical spa client books an appointment or signs up for an event or a program. Deliver to them instructional or preparatory material on a daily, weekly (time interval of your choosing) all the way up to the day of the event.
  • Wellness Client or prospect expresses interest on your website or landing page. Add them to a series of messages till they sign up or purchase. Once signed up remove them from getting further messages.
  • Medical spa client signs up to learn about a new procedure on your website. Automate the delivery of the procedure information and benefits on a regular - daily or weekly videos and instructions for them to purchase.
  • Add prospective spa clients from Social Media, landing pages, website or direct email marketing campaign into a funnel and drip a series of automated follow ups.
Medical Spa crm solutions

MEDICAL SPA CRM
(CLIENT RELATIONSHIP MANAGEMENT)

With a comprehensive Medical Spa CRM (client relationship management) system you can track and view complete client profiles with their enrollment history, progress, payments, balances, preferences and all the communications. In addition, in Bizzflo you can:

  • Create and track different medical spa clients by segmenting them into groups with the help of customer tags.
  • Track and chart the progress of each of your spa client using forms, certifications, course completions, in the client profile.
  • Create custom notes and mark them private to be viewed only by you or medspa center staff. Share notes with your spa clients when needed.
  • Tap into your devices camera to capture pictures and notate them as needed, for before and after pictures or to tag problem areas for your medical spa clients.
  • Capture intake or consent forms, waivers, training and other agreements for your wellness practice and make it easily accessible in their client profile.
  • Using the medical spa client portal your clients can access their appointments, packages, videos and instructions, payment status and outstanding balances, at all times.
  • Create alerts in the system for your spa clients that will be available to you when they make appointments or purchases to warn you of specific status or task to be followed up.
  • Create tasks and activities and track them in the medical spa platform for yourself and your spa center staff.
Medical Spa crm solutions

YOUR VISION FOR YOUR MEDICAL SPA IS
OUR MISSION

We learn from every interaction we have with you, your peers and experts in the industry.
We apply the learnings to automate your medical spa practice and help your business grow profitably.

MEDICAL SPA CENTER SOFTWARE INDUSTRY LEADER

Our objective is to be world leader in providing the best software tools to medical spa practices, for automating their business and to help them achieve exponential growth.

INNOVATION LEADER FOR MEDICAL SPA CENTERS

We never stop looking for ways to help you streamline your wellness center operations, automate your business and boost your productivity.

BEST SOLUTIONS FOR MEDICAL SPA PRACTICE

We are constantly looking for best practices adopted by leaders in the medical spa practice business and incorporating features in the software platform that will help your business become even more efficient and successful.

Quality Service & Support

We have an incredible team with experience working with several of your peers in the medical spa practice, to get you started in no time. Our service and support team is here to ensure that we address your needs in an expedited manner.

Find out how Bizzflo can help your Medical Spa Practice. Get started for free. No contracts. No hassle.

What some of our Medical Spa Practitioners are saying

Bizzflo has been helping thousands of clients transform their business. Meet few of our Medical Spa Practitioners and discover how Bizzflo has impacted them.

Jenae Wiedemann

Stan Menezes

Owner/Manager at Halo Medicine

Bizzflo is helping us manage all aspects of our Medical Spa and helped us tremendously in being more efficient and nimble.

Our Clients

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